Overview
Surplus computer equipment is handled by Computer Surplus and NOT Surplus Property. Computer equipment includes: CPUs, monitors, keyboards, printers, scanners, and other peripherals – all items with Equipment Service Numbers (ESN) assigned by PC Services.
How can I get this Service?
Transferring Surplus Computer Equipment to Computer Surplus:
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Group surplus computing equipment in a central location (if possible) for Computer Surplus staff to pick up.
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Fill out an EICR form.
See our flowchart instructions before completing the form. Check the "To Another Department" box in Section III and fill in Computer Surplus for the Department Name.
Note: please record JMU decal numbers, ESN's, and serial numbers on the form. The Department Head must approve the EICR form.
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Scan and email the approved EICR form to Fixed Assets at fixedassets@jmu.edu or send the original approved EICR form to Fixed Assets at MSC 5704 (make sure to keep a copy for your records). Fixed Assets staff will approve the EICR form for pick up by Computer Surplus. The eligibility to surplus Equipment Trust Fund (ETF) and grant computer equipment is verified during this approval process. Departments are contacted regarding ineligible computer equipment
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Once an EICR form is approved by Fixed Assets staff, it is scanned and emailed to Computer Surplus staff to schedule pick up of the surplus computer equipment. (Computer Surplus provides this service at no charge to your budget)
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When Computer Surplus staff picks up the surplus computing equipment, they will bring a copy of the approved EICR form to sign in Section III showing receipt of the equipment. Once the approved EICR form is completed, a copy is left with the department for their records. Another copy is returned to Fixed Assets staff for recording the transfer. This step will ensure that equipment with JMU decal #'s are removed from your inventory.
Transferring All Surplus Items (Other than Computer Equipment) To Surplus Property:
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Notify the Surplus Property Coordinator (SPC) at extension x86931 or via e-mail colopyma@jmu.edu to provide information regarding the types of items & volume for transfer.
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Fill out an EICR form listing all items for transfer to surplus. Mail this form to Surplus Property, MSC 5704. (view instructions for completing the EIRC form)
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Submit a work order to the Facilities Management Work Control Center for items that are too heavy or cumbersome for one person to handle. The SPC will assist in making that determination. The SPC will pick up small items from your department within seven working days.
NOTE: Grant and Equipment Trust Fund (ETF) equipment require pre-approval from Fixed Assets and Surplus Property (Yvonne Tomlin Tobey, tomlinay@jmu.edu or Mariea McNeill, mcneilma@jmu.edu) before they are eligible surplus items.
Lost/Stolen Equipment
If an item purchased with ETF money is lost or stolen, it must be replaced using department money if the lease agreement has not yet been satisfied. This item must be replaced with a like piece of equipment that costs at least as much as the depreciated value of the original equipment. Please contact the JMU Police Department to file a report for all stolen equipment. Also, for insurance purposes, contact Risk Management at 540.568.7701. All lost/stolen ETF equipment should be reported to Fixed Assets on an EICR form by checking the Deposal box in Section V and then the Lost/Stolen box.