How to Share Personal Outlook Calendar

Overview

Learn how to share your Outlook Calendar with someone in the university.

Environment

Microsoft Outlook, Windows, MacOS

Troubleshooting/Resolution

Sharing your personal Outlook Calendar:

Web Browser procedure:

  1. Open a web browser.
  2. Go to https://outlook.office.com/.
  3. Enter your full JMU email.
  4. Proceed through JMU's sign-in prompt. Verify login with Multi-factor authentication.
  5. Select the Calendar icon on the left.
  6. In the left-hand menu, locate your calendar.
  7. Select the three dots > Sharing and permissions.
  8. Manage your sharing permissions in the window that appears.

 Mac Procedure:

  1. Open Outlook.
  2. At the bottom left under the list of your accounts, select the Calendar icon.
  3. On the left-hand side of your screen, hover your cursor over your JMU email address to reveal an icon with the three dots.
  4. Select the three dots.
  5. Select Sharing Permissions.
  6. Select the plus (+) sign at the bottom left of the pop-up.
  7. Type the eID of the recipient needing access to your calendar.
    • Note: You can change their permission settings once you have selected the recipient.
  8. Select Add.

Windows Procedure:

  1. Open Outlook.
  2. Select the Calendar icon in the lower left.
  3. Right-click your personal calendar.
  4. Select Share >  Calendar Permissions.
  5. Use the window that appears to add/remove/edit delegate permissions.

 

ADDING a Shared Outlook Calendar:

Web Browser Procedure:

  1. Open a web browser.
  2. Go to https://outlook.office.com/.
  3. Enter your full JMU Email.
  4. Proceed through JMU's sign-in prompt. Verify login with Multi-factor authentication.
  5. Select the calendar icon on the left.
  6. Select Add Calendar.
  7. If adding a coworkers' calendar (ends in @jmu.edu), use the 'Add from directory' option.

Mac Procedure:

  1. Open Outlook.
  2. At the bottom left under the list of your accounts, select the Calendar icon.
  3. On the left-hand side of your screen, hover your cursor over the People's Calendars folder to reveal an icon with the three dots.
  4. Select the three dots.
  5. Select Add Shared Calendar...
  6. Type the owner of the calendar's eID.
    • Note: Towards the bottom of that pop-up next to Accounts, ensure that your JMU email address is selected.
  7. Select Open.

Windows Procedure:

  1. Open Outlook.
  2. At the bottom left under the list of your accounts, select the Calendar icon.
  3. At the top row of Outlook, select + Add (if you see an icon with three dots, click that to reveal '+ Add').
  4. Select From Address Book...
  5. From the Address Book drop-down menu, change it to All Users.
  6. Search the recipient by Last Name, First Name.
  7. Double-click their name, then select OK. 
Additional Information or Notes

For additional questions, you can reach out to the JMU IT Help Desk at helpdesk@jmu.edu or 540-568-3555.

 

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