How to Share Personal Outlook Calendar

Learn how to share your Outlook Calendar with someone in the university.

Microsoft Outlook, Windows, MacOS

Sharing your personal Outlook Calendar:

Web Browser procedure:

1. Open a web browser
2. Go to https://outlook.office365.com/
3. Enter your full email and password
4. Verify login with Multi-factor authentication 
5. Select the calendar icon on the left
6. In the left-hand menu, locate your calendar
7. Click the 3 dots > Sharing and permissions
8. Manage your sharing permissions in the window that appears

 Mac Procedure:

1. Open Outlook
2. At the bottom left under the list of your accounts, click the Calendar icon
3. On the left-hand side of your screen, hover your cursor over your JMU email address to reveal an icon with the three dots
4. Click on the three dots
5. Click Sharing Permissions
6. Click the "+" sign at the bottom left of the pop-up
7. Type the eID of the recipient needing access to your calendar. Note: You can change their permission settings once you have selected the recipient
8. Click Add

Windows Procedure:

1. Open Outlook
2. Click calendar icon in the lower left
3. Right click your personal calendar
4. Select Share >  Calendar Permissions
5. Use the window that appears to add/remove/edit delegate permissions

ADDING a Shared Outlook Calendar:

Web Browser Procedure:

1. Open a web browser
2. Go to https://outlook.office365.com/
3. Enter your full email and password
4. Authenticate with Multi-factor authentication
5. Select the calendar icon on the left
6. Click Add Calendar
7. If adding a coworkers' calendar (ends in @jmu.edu), use the 'Add from directory' option

Mac Procedure:

1. Open Outlook
2. At the bottom left under the list of your accounts, click the Calendar icon
3. On the left-hand side of your screen, hover your cursor over the People's Calendars folder to reveal an icon with the three dots
4. Click on the three dots
5. Click Add Shared Calendar...
6. Type the owner of the calendar's eID
   • Note: Towards the bottom of that pop-up next to Accounts, ensure that your JMU email address is selected
7. Click Open

Windows Procedure:

1. Open Outlook
2. At the bottom left under the list of your accounts, click the Calendar icon
3. At the top row of Outlook, click "+ Add" (if you see an icon with three dots, click that to reveal "+ Add")
4. Click From Address Book...
5. From the Address Book drop-down menu, change it to All Users
6. Search the recipient by Last Name, First Name
7. Double-click their name and click Ok 

For additional questions you can reach out to the JMU IT Help Desk at helpdesk@jmu.edu or 540-568-3555.